- #HOW TO REDUCE SIZE OF DOCUMENT TO INSERT INTO WORD SOFTWARE#
- #HOW TO REDUCE SIZE OF DOCUMENT TO INSERT INTO WORD CODE#
For instance, if there’s a reshuffle in the company, updating every single Word document that contains the older version of the org chart may take lot of effort.
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This is a common issue in organizations where documents often contain common graphic elements - examples could include a company’s logo or an organization chart. We chose a small JPG image for these tests since JPG’s are very common and will have obvious size differences between a compressed and uncompressed form.How to insert images in a Microsoft Word document such that any changes made to the original image are auto-updated in the document(s) where these pictures are embedded. JPG and PNG images are always compressed. TIFF images may be compressed or not depending on how they were saved.
#HOW TO REDUCE SIZE OF DOCUMENT TO INSERT INTO WORD SOFTWARE#
Modern computer and software can handle it so use whatever method works for you and don’t worry too much (or at all) about image sizes.įor these tests we used Windows 8.1, Office 2013 SP1 and SaveMe to examine the clipboard contents. There’s no reason to worry about the size of images being pasted to/from Office in any normal situation.
#HOW TO REDUCE SIZE OF DOCUMENT TO INSERT INTO WORD CODE#
All the ‘new’ formats are actually ZIP files and Microsoft has added clever code to further reduce document file sizes. Office 2007 and later versions of Office use ‘Office Open XML’ formats which are automatically compressed. The only time memory use or document size may be a concern is with extremely large images or a vast number of uncompressed images in a single document. Word has options for shrinking images saved within a document ( Picture Tools | Format | Compress Images). Any uncompressed images like TIFF or RAW formats are shrunk down for storage inside a. In addition, modern document file formats compress everything automatically. Modern computers have a lot more memory and better memory management than the ‘olden days’ when large memory use by the clipboard was a genuine concern. However this is mostly a geeky and academic concern. In some cases the copied JPG image is larger (which was expected) and, at least in one case, smaller (which was not expected at all). Using an image editing program gives varying results when pasted into Office. The image size, resolution and memory usage are the same for either method.īased on reader feedback, many people prefer to select images using another image program that has more options and is faster than the in-built File | Open dialog. That’s a surprise since it’s less than half the size of the original image.Ĭopying from an image viewing program into Word is no different from using Insert | Picture from the menu. Switch to Word and choose Paste.ģ2kb is copied to the clipboard and pasted into Word. Open the image in Adobe Photoshop Elements (supplied with Windows), choose Select All then Copy. It seems Paint decompresses the JPG image for editing and so that’s what is copied to the clipboard. This is the uncompressed version of the same image, over 6 times larger than the JPG file.
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Switch to Word and choose Paste.ĥ66kb is copied to the clipboard and that is pasted into Word. Open the image in Windows Paint (supplied with Windows), choose Select All then Copy. Open the image in Windows Photo viewer, choose File | Copy (Ctrl + C) from the menu. The 84kb JPG is copied to clipboard and that is pasted into Word. Select the image file in Windows Explorer, choose Copy. This is the control/baseline method within Word, selecting Insert | Picture from the menu,ĭeclarationImage.jpg is 84kb and that is saved directly into the document We chose a small 84kb JPG image and added it into a Word document in different ways. Is there a size difference between inserting a JPG file into Word and copying the same image to the clipboard then pasting into a document? The clipboard image format depends on the source image and the program used to get the copy. Images are not always copied to the clipboard using the BMP format. Image sizes and how they are added to Office documents make no practical difference due to the far greater memory available on modern computers and the compression now used when saving documents. It’s an interesting question that we’ve tested. Other readers had similar concerns based on warnings from many years ago.
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Then if paste HUGE increase in Word file size. “ I remember reading years ago that graphics are copied to the clipboard in BMP. Gary Z read our tip about pasting images into Office and asks: Does pasting an image into Office take up more space than inserting it?